How can Technology Make Meetings More Accessible?


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For those who aren’t tech-savvy, modern meetings might be challenging. Technology advancements in conference rooms usually require more knowledge about the technologies in order to use them effectively. Your meeting accessibility decreases as these conference room technologies become harder to get used to by your average meeting-goers. Hence, businesses and enterprises have incorporated Smart Meeting Rooms into their work environments to improve accessibility issues. 

What is a Smart Meeting Room?

It is a space where employees can use video conferencing tools to collaborate in a welcoming environment. Video conferencing technology has advanced with time, and implementing smart meeting rooms has become easy and common for many businesses.

The Host Duties

Use wireless conference rooms to experience meetings with ease.

As a meeting host, you hold ‌accountability at every stage of the session. From preparation to set up; from invitation to presentation, and from closure to feedback. You want to ensure the meeting you have planned goes as smoothly as possible. An effective presentation depends on preparation, execution, and its resulting impact. However, there is more to that.

Common Issues in Meeting Rooms

People sometimes overlook the importance of wireless conference room technology as a factor that makes up the characteristics of a good meeting. In today’s enterprise, being able to incorporate wireless conference room technologies is just as important as the meeting itself. 

However, many people struggle when adapting to new technologies. In fact, inadequate use of these tools can bring down professionalism and drive a meeting towards a pitfall in the worst cases. Some issues people face regarding accessibility and inclusiveness while using smart meeting rooms technology include:

1. Status updates take up most meeting time

You started your meeting excited to hear and brainstorm new business ideas with your meeting attendees after each department’s status report, but then you realized half of the meeting time had passed and people are still trying to get through their status report. Perhaps taking turns for each individual to connect their device to the screen and present one at a time isn’t time-efficient. You start to wonder if there is a solution where individuals can present their status reports back-to-back without going through the steps of plugging and unplugging personal devices on the screen. 

2. Poor accessibility for people who want to be flexible with their presentation

You might also want to consider your wireless conference room technology’s accessibility. Is it accessible to presenters who wish to connect with their personal devices? Is it accessible to several presenters at once if a group wishes to contribute their work at the same time? Will an external stakeholder, such as a client, be able to pick up the wireless conference room technology and present without excessively learning the technology?

Certainly, you do not want to waste the precious time of your clients in setting up their presentations. You would want to maintain your meeting professionalism by having an easily accessible meeting environment in place so that you can seal the deal with your clients as soon as possible. With an increased tendency of meeting-goers bringing just their phones, you want to assure your conference room technology supports most smartphone models in order to accommodate the new portable meeting trends. 

A Solution that will Mitigate Accessibility Issues in Meetings

EZCast Pro Box II mitigates your meeting accessibility issues with its cross-platform compatibility. Pro Box II supports all the latest devices, including iPhones, Android phones, Windows & MacBook laptops, and Chromebooks. Attendees at your meeting will always be able to use their own devices and further save you the hassle of getting adapters and pre-checking their device compatibility. 

In addition, its 4-to-1 split screen allows four presenters to contribute simultaneously, equally, and in synchronization. This feature improves meeting accessibility by providing up to four different displays at once, giving your audiences a smoother time tracking any similarities, differences, or comparisons of the displayed contents.

Enhance the meeting productivity with up to 4 split screens.

Improve Accessibility with these Features

The built-in EZNote feature allows meeting presenters and attendees to take notes in real-time. In this way, each participant can contribute and receive information on equal terms.

Attendees can take notes in real-time during the presentation.

Having such features in place of your wireless conference room technology helps address the importance of accessibility and inclusion in your company’s values and culture.


Aside from improving your meeting accessibility and inclusiveness, there are several other great reasons to use wireless conference room technologies to supercharge meetings today. With a surge in wireless meeting solutions for enterprises, the tools and technology you incorporate in meetings can play a significant role in shaping your meeting’s disclosure towards a positive trajectory.

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